Corporate Governance and Meeting Management Services in Singapore
VIVOS is a licensed Corporate Service Provider in Singapore, delivering end-to-end corporate governance and meeting management solutions, including AGM preparation, board meetings, resolutions and ACRA filings, ensuring your business remains compliant, audit-ready and efficiently managed.
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Expert Corporate Governance and Meeting Management Singapore
Managing corporate compliance demands precision and expertise. As a trusted Corporate Service Provider, VIVOS offer comprehensive corporate governance services, including board meeting facilitation, statutory documentation, regulatory filings, and compliance oversight.
Our experienced company secretary professionals ensure directors, shareholders, and committees receive timely & accurate information, which helps to keep your organisation fully aligned with regulatory requirements and best practices in corporate governance.
From planning to execution, Vivos handles every detail so your leadership can focus on what matters most.
Comprehensive Corporate Governance and Meeting Solutions in Singapore
Streamline your corporate operations with VIVOS tailored corporate governance services and expert meeting management solutions built for compliance, efficiency, and confident decision-making.
- Private companies must hold their AGM within 6 months of the financial year end and file Annual Returns within 7 months; non-compliance risks fines of up to S$5,000.
- VIVOS manages end-to-end AGM compliance notices, agendas, minutes, resolutions, and ACRA filings, ensuring every deadline is met without exception.
- Expertise in facilitating special or urgent resolutions.
- We handle statutory notices, quorum verification, voting facilitation, and ACRA lodgement of special resolutions within the required 7-day window.
- Comprehensive facilitation of agendas, recording accurate minutes, and ensuring adherence to statutory and governance requirements.
- Our team prepares board packs, records accurate minutes, and maintains statutory minute books with full compliance and confidentiality.
- Specialised assistance for audit, governance, or other committee meetings.
- Our experts draft terms of reference, record proceedings, and maintain committee registers fully aligned with your statutory obligations and corporate policies.
Is Your Company's Governance Fully Compliant?
Most Singapore companies miss critical AGM deadlines and board documentation requirements. Don't risk ACRA penalties.
Trusted by 700+ Entrepreneurs making waves in Global Markets
Mr Bok
Singapore
"Ivan and team is very responsive, and is able to give very all rounded advise surrounding my business expansion across the border. These guys are experts, no regrets taking a chance to speak with them on my banker's recommendation."
Mr C Zhao
Chengdu, China
" 我从朋友那里得到了一些关于新加坡的信息，但令我惊讶的是，之前提供的信息并非全部准确，尤其是来自所谓的新加坡专家的信息。
我最可怕的噩梦是 2-3 年后才意识到我一直在听从错误的建议，无法实现我的目标，浪费了时间。
Vivos 能够为我提供真实的情况和解决方案，以实现将我的贸易业务转移到新加坡的目标。这些都是长期解决方案，并确保我符合新加坡的规定
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Ms Widjaja
Jakarta, Indonesia
"I've dealt with many corporate service providers over the years in Singapore, always a hit and miss situation.
Vivos is the only company that has been able to consistently provide a high level of service at a very reasonable price.
I'm looking to consolidate my companies under Vivos once they are up for annual renewals.
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Ms Wei
Shanghai, China
"I highly recommend VIVOS for anyone considering business incorp in Singapore. Their team demonstrated exceptional professionalism throughout the entire process, offering prompt service and tailored solutions that suited our specific needs. Their in-depth knowledge of business regulations and industry requirements was instrumental in ensuring a smooth and efficient setup."
Mr Seetoh
Kuala Lumpur, Malaysia
"For those seeking reliable and efficient corporate services in Singapore, I would strongly recommend VIVOS. Their team combines extensive expertise with a highly personalized approach, ensuring that every aspect of business setup and compliance is handled professionally and promptly. Their knowledge of regulatory and licensing matters is extensive, and they provide bespoke solutions for every client."
Mr Lee
Seoul, South Korea
"I have had the pleasure of working with VIVOS, and I can confidently recommend their services. Their professionalism and attention to detail are unparalleled. From business incorporation to ongoing compliance, they offer a seamless, fast, and highly knowledgeable service. Their team is always available to address any concerns, and they provide thoughtful, customized solutions that address each client's unique needs."
Ms Nguyen
Ho Chi Minh, Vietnam
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Mr Lim
Penang, Malaysia
"VIVOS has been an invaluable partner throughout our business incorp in Singapore. Their team is incredibly knowledgeable, responsive, and always available to provide guidance. They took the time to understand our needs and offered tailored solutions, ensuring every step of the process was smooth and efficient."
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Bangkok, Thailand
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Ms Koh
Singapore
"The team at VIVOS is exceptional. They offer prompt and reliable services with a deep understanding of both local and international business regulations. Their approach is client-focused, ensuring you’re never left in the dark, and they provide expert support every step of the way."
Mr Ng
Singapore
"Working with VIVOS has been a great experience. Their team’s professionalism, industry knowledge, and quick turnaround time were key factors in making our business setup in Singapore smooth and efficient. I have no hesitation in recommending them for anyone seeking top-tier corporate services."
Frequently Asked
Questions
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Why is effective governance and meeting management crucial for my business?
Effective governance and meeting management keep your business transparent, compliant, and accountable. Properly run AGMs, EGMs, board, and committee meetings support clear decision-making, reduce regulatory risks, and strengthen stakeholder confidence.
This organised approach builds trust and ensures long-term business stability and growth.
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What is the role of the board of directors in governance?
The Board of Directors is responsible for setting strategic direction, overseeing management performance, and protecting stakeholder interests. Effective board governance, supported by a qualified corporate service provider, ensures legal compliance and long-term organisational accountability.
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What is the difference between an AGM and an EGM?
An AGM (Annual General Meeting) is held once a year to review financial statements, appoint auditors, and address mandatory shareholder matters. An EGM is convened as needed for urgent matters such as director changes, constitutional amendments, or major transactions that cannot wait until the next AGM.
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Does every company in Singapore need to hold an AGM?
Most Singapore companies must hold an AGM within 6 months of their financial year-end. Private companies may be exempt if financial statements are sent to all members within 5 months of the financial year end, per ACRA regulations.
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How does VIVOS assist with meeting documentation and filing?
VIVOS manages the full documentation cycle, drafting notices, preparing agendas, recording minutes, and filing resolutions with ACRA. Every step adheres to Singapore’s Companies Act, statutory deadlines, and best practices in company secretary corporate governance.
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Can VIVOS help manage committee meetings like audit or governance committees?
Yes. VIVOS provides end-to-end support for audit, remuneration, and governance committee meetings, including terms of reference, minutes, and register maintenance, ensuring full alignment with your corporate policies and regulatory requirements.
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